Steps to Certification

It Costs Less Than You Think!

  • Sliding fee schedule, not a percent of revenues, to make it affordable for companies of all sizes
  • Auditors determine e-Stewards audits cost less than R2 audits (based off an independent analysis by a certification body)

The e-Stewards® Certification Fully Incorporates ISO 14001

The e-Stewards Certification program combines a highly rigorous, mainstream verification system with the highest standard for electronics recycling. This Standard (e-Stewards Standard for Responsible Recycling and Reuse of Electronics®) fully incorporates ISO 14001, the global standard for environmental management systems. All certified e-Stewards recyclers will therefore be both ISO 14001 certified and meet industry-specific requirements for globally responsible recycling and refurbishment of electronic equipment.

How to Become an e-Stewards Certified Recycler

Overview: 10 Steps to Certification

  1. Purchase and review the e-Stewards Standard and Sanctioned Interpretations
  2. Get quotes from accredited third-party certifying bodies
  3. Evaluate costs
  4. Contract with a certifying body, then your company is eligible to be listed on the e-Stewards website as in-process for certification*
  5. Pay e-Stewards program initiation fee
  6. Set up management system in compliance with Standard
  7. Prepare for and schedule Stage 1 audit with certifying body
  8. Schedule Stage 2 audit
  9. Complete State 2 audit and clear up any non-conformities
  10. Execute e-Stewards annual license agreement and pay annual fee

Receive e-Stewards and ISO 14001 certificate from certifying body

* Companies must be compliant, and remain compliant, with e-Stewards website policy to remain listed on the e-Stewards website.

 

Once certified, e-Stewards recyclers are able to use the e-Stewards logo and access the e-Stewards password-protected marketing toolbox. e-Stewards recyclers may choose to be involved with the many business-building opportunities available exclusively to e-Stewards recyclers.

More Details on the Certification Process

  1. Purchase and review the e-Stewards Standard and Sanctioned Interpretations: Review the e-Stewards Standard, the required Sanctioned Interpretations (SI) and other supporting materials. The SI provides up-to-date clarifications and amendments to the Standard. The SI is available at no additional costs, and a link is provided on the same page where the Standard is available for purchase.
  2. Get quotes from accredited third-party certifying bodies: The certifying bodies must be accredited to audit to the e-Stewards Standard. A list of eligible certifying bodies are found here. The e-Stewards Standard requires all facilities in a single country processing electronic waste to be contracted for certification. All locations need to be certified within 18 months after the first location is certified. Note: There may be extensions of the 18 month time-frame in the event of extenuating circumstances, but these must be addressed proactively and agreed upon by the e-Stewards administration. e-Stewards certification is available globally. However, additional steps are required for companies in developing, non-OECD countries.
  3. Evaluate costs: There are essentially four areas of costs to consider, including: a) cost to purchase the e-Stewards Standard (includes ISO 14001), b) internal development costs, which are the cost to prepare for the audits and provide training to internal employees, as well as any changes that may need to be adopted into the management system, c) the initiation fee paid the e-Stewards program (based on a sliding fee scale), and d) on-site audit and certification costs that are paid to the certifying body. See Estimating e-Stewards Recycler Certification Costs for more details.
  4. Contract with a certifying body, then your company is eligible to be listed on the e-Stewards website as in-process for certification*. Once your company has a contract with a certifying body, contact the e-Stewards program at info@e-stewards.org to be added to the e-Stewards website.
  5. Pay initiation fee to be added the e-Stewards website as contracted and in-process for certification. To be added to the website the process simply requires the following steps:
    • Fill out the confidential Revenue Verifications Form (RVF) to identify where your company is on the sliding fee schedule
    • Pay the initiation fee
    • Provide company information
    • Remain compliant with the e-Stewards website policy
  6. Set up management system in compliance with Standard: Set up, document, and internally evaluate your environmental management system (EMS) to operate in conformance with the e-Stewards Standard, including ISO 14001. Operate your EMS long enough to obtain necessary records for the auditor to review (generally 3 to 6 months, depending on type of operation). Note: Some companies hire an outside consultant who has been formally trained to the e-Stewards standard for assistance in preparing for audits.
  7. Prepare for and schedule Stage 1 audit with certifying body: The Stage 1 audit is the “practice” audit, which allows recyclers to see where there is need for improvement in order to pass the official Stage 2 audit.
  8. Schedule Stage 2 audit: The Stage 2 audit needs to be scheduled with the certifying body. Be sure to schedule early, to ensure that your auditor is available to meet your schedule goals.
  9. Complete Stage 2 audit and clear up any non-conformities: After the final audit is complete, non-conformities are cleared, and your auditor is ready to recommend your company for certification, the audit report is sent to the certifying body for the Technical Review process. This process can take 2 to 6 weeks.
  10. Execute e-Stewards annual license agreement and pay annual fee: The license agreement needs to be signed and sent to the e-Stewards office after successfully completion of the Stage 2 audit. Then, an invoice for the annual license fee will be sent to the recycler. Once payment has been received, the fully executed license agreement will be sent to the recycler and the certifying body. IMPORTANT: The certifying body will not issue a certificate until they have received the fully executed license agreement.

* Companies must be compliant, and remain compliant, with e-Stewards website policy to remain listed on the e-Stewards website.

For additional information, questions, and support, please contact us at info@e-stewards.org.